Your team only has so much time. And you can't delegate expert design or marketing. Hand off "the rest" to our receptionists. We can screen calls, book appointments, and take payments.
Smith.ai receptionists make calls on your behalf, improving your speed-to-lead and unburdening staff who need to reach out to clients. We'll call-back online leads who complete web forms, contact donors for donation renewals, chase down payments on unpaid invoices, and more. We'll even send follow-up emails and texts after every call to ensure a connection is made. Learn more.
Make better business decisions with real-time call data, visualized in every Smith.ai client dashboard. Every call summary is enriched with metadata including actions completed, caller disposition, priority, relevance, and more. See the big picture with historical tables and charts to predict business growth, costs, and ROI with superior accuracy. Learn more.
The best marketing and design agency answering services do much more than pick up phone calls and take messages for designers. At Smith.ai, we provide virtual receptionists capable of a wide range of services from calling handling, to scheduling, to lead intake, to website chat, and more. Whether you need a virtual receptionist for full-time call handling, overflow support only, after-hours, or triage, here are the answers to the most common questions we receive from marketing managers, web designers, and agency consultants.
Marketing managers and web designers are usually busy working on digital marketing projects and unable to answer every call they receive, but providing quality customer support through a reliable marketing and design agency answering service came improve marketing and design agencies without any added pressure. Here are a handful of the benefits marketing and design agencies frequently experience with us:
With a phone answering service that’s available evening, morning, and night, your clients will always have a real person to talk to, whether your agency is busy, closed, or on holiday. Your clients’ questions always receive a thoughtful response.
Missed calls mean missed opportunities. Don’t lose leads just because you’re not available to answer the phone. Answering services provide 24/7, after-hours, and overflow availability so your marketing and design business will never miss out on another lead.
Through outsourcing call handling to an answering service, you’ll be able to spend time where you need it most and focus on more important work to build your business.
At Smith.ai, we know great customer service and how to deliver it for a range of business types and industries. Our virtual receptionists are trained in customer service and hospitality, so let us put best practices to work for you and deliver an exceptional and professional response that represents your business well every time.
No need to put limited time and money aside to hire an in-house receptionist when you can get all of the services you need and then some with an answering service for well over half the price. Agencies who use Smith.ai can save upwards of $30,000/year on average.
Phone answering services can send your marketing and design agency detailed call summaries after each call and even provide your clients with multiple communication options, from text message to social media, so you'll always stay in contact with your most valued clients.
A marketing and design agency answering service can take tons of stress off of your shoulders, whether your business is on a budget, overwhelmed by overflow calls, or simply looking to enrich your company’s customer service. With Smith.ai’s answering service, your marketing and design agency can enjoy even more benefits to help your company accomplish its goals, whatever they may be.
Smith.ai’s answering service can offer marketing and design agencies…
With nearly limitless features, Smith.ai’s answering service is guaranteed to grow your company’s productivity, revenue, and outreach. Smith.ai has offered quality service to marketing and design agencies for years and our clients trust Smith.ai to provide their business with premium support. Read our 5-star reviews to learn why marketing and design business owners prefer Smith.ai.
The cost of a receptionist is one of the most important factors to consider when deciding on whether to hire an answering service or a traditional, in-house receptionist. Let’s look at the average expenses for an in-house receptionist.
The average salary nation-wide for an in-house receptionist is about $37,000 and they often come with hefty, additional fees, such as:
Total Cost, Including Salary: $77,000/year
If your marketing and design business is located in a highly populated area, you may pay even more. In-house receptionists can add to that cost when they inevitably come in late, call in sick, request time off, take personal leaves of absence, go on vacation, and so on. Contrarily, Smith.ai’s virtual receptionists can accomplish the same tasks as an in-house receptionist and then some, barring coffee runs and supply restocks, of course, and are much less expensive, as your company doesn’t have to pay for any time off, benefits, or salaries.
Smith.ai’s answering service costs as little as $240/month, with no hidden fees. Ever. By hiring an answering service instead of an in-house receptionist, your business could save over $34,000/year on salary alone, and possibly up to $41,000/year in benefits beyond salary payments. Not only will your marketing and design business save money, but your business will also be able to optimize productivity and revenue like never before. Contrary to in-house receptionists, virtual receptionists can answer calls outside of normal business hours, which is far more important than you might recognize, as 27% of leads call after hours. Smith.ai’s agents can answer live chats, texts, and social media messages. SMS answering can be overlooked, but over 46% of customers prefer communicating with businesses through text.
Virtual receptionists can even provide sales assistance by making outbound calls to convert more leads, which has been proven to be helpful. It’s critical for businesses to respond promptly, as over 67% of clients base their decision to hire a business on the initial responsiveness to their call or email. Long waiting periods encourage leads to take their business elsewhere and you may not have the chance to explain why you’re the right marketing and design agency to hire. With Smith.ai’s marketing and design answering service, your business can receive all the benefits of an in-house worker without the absurd cost. Read our article to learn more about the differences between an in-house vs. a virtual receptionist.
Running a marketing and design agency can get hectic, from managing projects and tasks to overseeing company development and growth. Businesses like these constantly face issues that impact their ability to succeed. The most common scenarios that marketing and design agencies use virtual receptionist services for are:
“Front desk” support is an invaluable way to provide marketing and design agencies with regular assistance that can help everyday operations run a lot more smoothly. When marketing and design businesses have a limited budget, however, they may not be able to afford expensive in-house receptionists, especially when they already have to pay for office rent and supplies, marketing, and advertising.
Calls come in whether your marketing and design agency is available to answer them or not. When team members have to answer phone calls in addition to their regular duties, they may struggle with falling behind on more important tasks and losing focus. On average, it takes about 23 minutes to get back to a task after being interrupted by a phone call.
Businesses grow and it can be difficult to keep up. With calls that need to be answered, appointments that need to be scheduled, and invoices that need to be sent, it’s easy for marketing and design teams to get overwhelmed.
When the work day ends, marketing assistants and designers want to go home and enjoy their free time away from clients, but calls don’t stop coming in and leads can often be missed, as over 27% of leads call outside of normal business hours. Marketing and design businesses may not be able to provide after-hours availability, but may still want to offer accessible customer service to clients.
If your marketing and design agency is experiencing one or any of these scenarios, an answering service can help by allowing you to outsource these tasks directly to a professional agent. An answering service will take on some of the more time-consuming responsibilities, addressing and alleviating the tedious issues your business faces. Smith.ai’s virtual receptionists can accomplish the same, whether your marketing and design company needs assistance handling phone calls, blocking spam, or qualifying leads. By foregoing the need to allocate time to screening calls and answering clients’ questions, your business can get back to focusing on more important work without neglecting your client relationships. Review our case study to learn more about how Smith.ai’s virtual receptionist service can provide support for marketing and design agencies.
Marketing and design agencies, like any business, often find themselves in compromising situations that require outsourced assistance to resolve. Some of the most common issues are:
With a limited staff and an endless list of assignments, marketing and design agencies frequently struggle to answer phones and respond to messages from clients in addition to their regular duties. Running a marketing and design business and offering quality customer service simultaneously can prove to be difficult and lead to poor performance in both.
With the price of in-house receptionists being as high as it is, businesses are often left to delegate daily tasks themselves. Despite spending a large portion of their day performing administrative duties, marketing teams often struggle to balance their important projects with their regular office tasks.
Responding to each call can feel impossible for marketing and design agencies when they have higher priority assignments to address. Businesses can easily fall behind on responding to new inquiries so potential leads can be frequently missed. Leads don't wait for call-backs. They call the next business in the search results. If businesses fail to pick up, they not only lose a lead, they lose ROI, money on marketing campaigns and ad spend, as well as conversion rates from ads.
With the crowded marketplace for marketing and design agencies being what it is, it can be a major obstacle for businesses to distinguish themselves and stand out amongst other similar businesses. Providing quality customer service through quick and thoughtful responses can place businesses above their competitors, but many marketing and design businesses often lack the time to do so.
Arguably one of the most important, yet challenging, aspects of growing a successful business is obtaining and keeping new clients. With so much time and effort being spent towards existing clients, marketing and design agencies may not have the opportunity to seek out and nurture new clients. Businesses who spread their workload too thin may not be able to deliver quality customer service. Slow response times may frustrate customers and hurt client loyalty and retention, as well.
Maintaining detailed phone records and call summaries can be overwhelming for businesses who disperse client data across a multitude of software platforms. Knowing how, when, and why clients call is significant for any business hoping to successfully navigate client relationships, but unfortunately, is not always easy to accomplish.
If your marketing and design agency is facing any of these challenges, a virtual receptionist service may be useful. One of the many great things about Smith.ai is that our services fit your business needs, not the other way around. Our virtual receptionists can allocate time where you need it most and address the specific issues your business face, whether you need help qualifying and intaking new clients or sending invoices and collecting payments. Sign up risk-free with our 14-day money-back guarantee and see how Smith.ai’s virtual receptionists can alleviate the problems your marketing agency faces.
Determining which services are important to your marketing and design agency is a good place to start. To figure out which services would be best for your business, ask yourself what problems or opportunities you face that a virtual receptionist service can address:
Whatever it may be, Smith.ai’s virtual receptionists can adjust their service to better suit your business needs.
After that, mull over what services would best fit your company’s activity level:
Whether you get twenty calls a month or 2,000, Smith.ai can customize your virtual receptionist service to fit your business activity so you only pay for what you need.
All you have to do next is sign up. Getting started with Smith.ai’s virtual receptionist service is simple and fast. No annual contracts, no setup fees, and no need to supply scripts.
Follow three simple steps:
Whether your business is looking for a full-time virtual receptionist or an overflow or occasional phone answering service, Smith.ai can offer customized assistance to your team with quality customer service, lead screening, and sales development. When you sign up with Smith.ai, you won’t just be gaining a virtual receptionist service, you’ll be gaining a professional, reliable, and friendly team who are guaranteed to transform your business by capturing leads and delighting current clients.