Uh-oh. Your voicemail box is full. Again. But there are so many messages you want to keep, like that invoice reminder for your new client or that sweet message from your mom. You’re not quite ready to lose them, but you have to put them somewhere to make room for the voicemails you don’t want to miss out on either. Sadly, there’s only so much storage in your voicemail box and once it’s all filled up, systems often automatically delete old voicemails — and that could cost you critical business information.
Unfortunately, like many other small business owners, you may not have the time to avoid such a mishap by answering every single call that comes in. You don’t want to have a full voicemail box and lose out on a potential client, but at the same time, moving voicemails off of a phone can be exasperating and time-consuming for any business owner.
Luckily, as a virtual receptionist service, Smith.ai can help eliminate voicemail messages altogether by providing 24/7 professional receptionists who can answer every call, send you all important messages right after each call, and eliminate your need for business voicemail so you don’t lose another sale to the voicemail void again. More on that at the end of the article. For now, we'll focus on how to solve the immediate issue at hand: saving those existing voicemails.
If you want to save voicemails on your cell, landline, or VoIP phone, don’t worry! You can download, save, and share voicemails on every platform — mobile, landline, and VoIP — so they don’t just vanish into thin air.
Let’s take a look at a few simple ways to keep important voicemails that are on your iPhone, Android phone, desk phone, or VoIP phone system.
Below are directions for both iPhones and Android phones. Jump to the section that addresses the steps you need for your current smartphone.
For additional assistance, visit: https://support.apple.com/en-us/HT205012
Note: The process of saving voicemails may differ based on your service provider, voicemail app, and/or smartphone model.
VoIP, or “Voice Over Internet Protocol,” phone services have become increasing popular these days. VoIP systems work by allowing you to make and receive voice messages via the Internet. This allows your business to collect both voice and data communications in a single network, saving you time and money. If you’re curious about which VoIP provider may be right for your business, we’ve added a list of the current top ten most popular VoIP providers among users. Check them out below. If you'd like to learn more about the best VoIP providers and what they have to offer, read Digital.com's comprehensive article.
This top-10 list also drove our selections for a few of the most common providers we've listed below, where specific directions are provided for downloading and saving voicemails from those exact systems.
Each VoIP provider has a different way of downloading and saving voice messages, but, similar to landline providers, most allow you to go through their website to transfer your voicemails and store them safely on your computer. Below you’ll find directions for how to download and save voicemails from a few of the most popular VoIP providers we’ve listed above, but if you’re interested in learning about how to save voice messages from a VoIP provider that is not listed below, just click the link of that phone system in the list above.
For additional assistance, visit: https://support.ringcentral.com/s/article/7913?language=en_US
For additional assistance, visit: https://www.nextiva.com/downloads/guides/Nextiva-App/Nextiva-App-Visual-Voicemail-Guide.pdf
For additional assistance, visit: https://support.vonage.com/articles/answer/Download-a-Voicemail-Message-99
For additional assistance, visit: https://support.ooma.com/home/ooma-voicemail/#downloading-messages
For additional assistance, visit: https://grasshopper.com/features/voicemail/
Gone are the days of physical answering machines. If you’re one of the thousands of people who own a landline, but are unsure of how to transfer voicemails from your phone, we’ve got you covered. Most carriers offer simple ways to save and store important messages, either through your computer or through your mobile device.
Here are some examples from a few top landline telecom providers to give you an idea of what to do.
For additional assistance, visit: https://www.verizon.com/supportresources/content/dam/verizon/support/consumer/documents/phone/user-guides/user-guide-digital-voice.pdf
For additional assistance, visit: https://www.att.com/support/article/u-verse-voice/KM1001115/
For additional assistance, visit: https://www.xfinity.com/support/articles/about-the-digital-voice-center
Saving the voicemails you need and getting rid of the ones you don’t is undoubtedly necessary for any business owner, but can be tedious, especially when you have more urgent tasks that need your attention. Thankfully, Smith.ai can guarantee that a full voicemail box is a headache your business can avoid. Our virtual receptionists can answer every single call to your business, 24/7 so you can run a responsive business without losing focus on your work. Get started today with a 20-call/14-day free trial to finally be done with voicemails for good.
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