The 10 Best Scheduling Apps for Landscaping & Gardening Businesses: Free and Paid Tools to Shape Up Your Job Management

Sean Lund-Brown

Scheduling is the bane of operations for so many service businesses, including gardening and landscaping companies. Today’s clients demand flexibility and accuracy in their service requests and expect you to be able to deliver it all in a timely and efficient manner. How many times have you had to check and re-check the schedule? What happens when everyone doesn’t sync their calendars? The nightmare of double-booking (or missing a job entirely) happens to even the best landscapers, but there is now a solution. 

Thanks to digital technology, scheduling apps are changing the way that you manage your business. Everything from intake to maintenance scheduling and one-off projects will be integrated, streamlined, and managed in one place that offers an easy-to-use dashboard and rich scheduling and task management tools to take the unnecessary busy work off your hands. (You can also take your intake services and social media messaging duties off your plate by enlisting the assistance of the virtual receptionists at Smith.ai.)

These days, your tablet or smartphone can double as your most versatile tool for the management of your lawn care or landscaping business. With a proper scheduling app, you will be able to improve efficiency, manage and schedule appointments, and even handle inquiries and jobs in the field. Of course, with so many apps and tools available, how are you to choose? 

The best scheduling tools will feature flexible scheduling solutions, omnichannel and automated communications and reminders, and a cloud-based platform that can be scaled to the needs of your business. Anything less isn’t worth your time. And while several of the scheduling tools available today have similar features, they also have their differences to appreciate. 

Since no two landscaping businesses are the same, it’s up to you to choose what’s going to be best for your company. We’ve taken it upon ourselves to help you get started with our guide to the Top 10 scheduling tools for landscapers, which you’ll find below, including all the details of each app and why it made the list. 

When you’re ready, choose the scheduling tool that works for you and schedule a Live Chat consultation to see how the virtual receptionists at Smith.ai can enhance your operations even further. 


  1. Service Autopilot

Service Autopilot is a tool that is designed specifically for lawncare and landscaping businesses, as well as other service organizations and companies. The app offers solutions for businesses of every size, including tools for lead management, client management, mapping and routing, dispatching and field management, and more. 

Service Autopilot includes an automatic invoicing feature, cloud storage for scalability and remote data access, and custom dashboards, training, asset tracking, and more. There is an online knowledge base along with dedicated support, and users will find plenty of ways to customize and set their own scheduling rules. The cloud-based app is secure and offers features like:

  • Free option? No
  • Price: $47 per month to start
  • Client and job management
  • Dispatching and routing
  • Job scheduling 
  • Training and support
  • Custom dashboards


  1. Workwave

Workwave is a tool designed to help streamline operations and improve the scheduling and booking of lawn and landscaping companies. The app is designed to make job and crew management easy, provide integrated scheduling for clients, and offer real-time views of jobs in progress and bookings as they happen. You can even run your business on the go from the mobile apps for Android and iOS. 

Workwave has been in business for almost 40 years, offering field service software solutions to help companies outpace the competition. From service delivery and appointment scheduling to marketing and sales, this tool will allow you to handle everything, including client booking, from one place. The key highlights of this platform include:

  • Free option?
  • Price:
  • Real-time scheduling
  • Dispatch and routing
  • Dedicated home services solutions
  • Automate scheduling and repeat jobs
  • Payment integrations
  • Customer booking and online support


  1. Housecall Pro

Housecall Pro is designed specifically for home services, including landscapers and gardening businesses. With robust scheduling features, including real-time appointment booking and updated calendars that integrate with other platforms, there are several features to love. Housecall Pro even has integrations for payments and invoicing, marketing automation, and other tools. 

Landscapers will appreciate that Housecall Pro can be used on the go with native Android and iOS apps, as well as that it offers an internal chat feature for businesses to keep in touch with their teams out in the field and keep everyone on the same page about jobs. This is not one of the cheaper options on the list, but at just $49 a month to start, it’s definitely worth the money. 

The highlights of Housecall Pro include:

  • Free option? No
  • Price: Starts at $49 per month
  • Full suite of products and tools for scheduling and management
  • Cloud-based 
  • Customizable features
  • Marketing automation features
  • Pricing based on users and features
  • Enterprise option includes a dedicated account manager


  1. Service Fusion

Service Fusion is a cloud-based management tool for home service contractors that need a dedicated scheduling and field management platform. This tool includes payment processing integrations, GPS fleet tracking, mobile apps, customer and job management, job creation, estimates, and more. You will enjoy access to several integrations and dedicated mobile apps for Android and iOS. 

Service Fusion offers product catalogs, sales and commissions reporting, integrated SMS and voice messaging reminders and communications, time tracking, customer email broadcasting, and other features. This is a total service suite that allows you to create your own scheduling rules and generate the booking solutions that your clients need. 

The highlights of this app include:

  • Free option? No
  • Price: $149 per month
  • No contracts or setup fees
  • Personalized onboarding tools
  • No-contact tools for improved safety


  1. Jobber

Jobber is designed as a field service management tool specifically for home services and businesses like landscapers. It offers a tool to manage scheduling, field staff, and operations and is accessible through the mobile apps and the desktop website and dashboard interface. Jobber can provide solutions for over 50 industries, including landscapers, and offers an integrated CRM, real-time dispatching and scheduling, billing and invoicing, self-service client resources, and more. 

You can use Jobber to schedule jobs, create a scalable booking system, generate automated reminders, and track time and job schedules. This can help improve job and project management, which means you’re getting more than just better scheduling. Jobber offers several integrations, and highlights like:

  • Free option? No, but there is a trial
  • Price: $29 per month to start 
  • File attachments
  • Custom field creation
  • Work history and billing integration
  • Client approvals and scheduling tools
  • Dedicated Android and iOS apps
  • Calendar importing and exporting


  1. SimplyBook.me

If you’re looking for a platform focused on delivering the best in booking solutions, SimplyBook.me should absolutely be on your list. This platform is dedicated to mobile scheduling and real-time appointment booking tools to optimize the schedule of your business. You can reduce the risk of no-shows and cancellations, integrate with payment processing tools, and more. 

The SimplyBook.me platform offers online booking through Google, social media, and even your own custom branded app. Intake forms, templates, and other custom tools are available, and scheduling and appointment management are automated. You can even set your own rules and scale the app to suit your needs. 

The highlights of this scheduling app include:

  • Free option? Yes, for up to 50 bookings
  • Price: Starts at $9.90 per month for paid plans
  • Two months free with annual membership/payment
  • Open API
  • Email and SMS notifications and reminders
  • Customized scheduling rules and availability
  • Real-time scheduling


  1. 10to8

10to8 is a scheduling and management app that was designed specifically for service businesses. This tool focuses on providing a simple, straightforward solution to scheduling so that your business runs more smoothly, and your clients are more satisfied. You can dictate exactly how the booking works, including requiring manual approval of appointments if you’d like. 

There’s even a cool feature in 10to8 that can help identify appointments that may be likely to cancel or no-show, giving you the heads-up or perhaps even saving you the hassle of booking in the first place. The pricing is affordable and straightforward, with a free option for those who want to give it a try before they get too invested. 

Check out the highlights of this app, including:

  • Free option? Yes, for up to 100 appointments per month
  • Price: $9.60 per month to start with branding capabilities
  • Integrates with Facebook, WordPress, and more
  • Tailored online booking system
  • Increased client and team engagement
  • Better outbound returns
  • Integrates with Microsoft, Apple, Google, and other tools and software


  1. Appointy

While it’s not dedicated to lawncare and landscaping, Appointy is dedicated to providing a robust scheduling and appointment management app that can provide flexibility for businesses across several industries. This platform is ideal for landscapers who want a flexible solution for appointment setting and who have a lot of customers with repeat business. 

The simple nature of this platform is what it takes pride in, but it also offers impressive features like social media integrations, client notifications, and even integrations with Google calendar. Appointy even offers its own sub-domain solution for brands who need a dedicated booking page for their landscaping business. With four service tiers and a free option, there’s something for everyone here. The best features of Appointy include:

  • Free option? Yes, for up to 100 monthly appointments
  • Price: Starts at $19.99 per month for unlimited booking
  • Social media integration
  • Booking website available
  • Repeat business-friendly
  • Online scheduling for clients
  • Manage appointments from anywhere


  1. Calendly

Calendly is one of our favorites, and it’s a great choice for landscapers and small lawncare businesses that need a better way to manage their scheduling. This app allows you to set your availability preferences and share your Calendly link with anyone, anywhere. There are email and website embed links available, along with social media and Google calendar integrations. 

The Calendly app offers total control over scheduling and several other integrations. It also detects time zones to prevent scheduling snafus and is scalable and flexible to grow and evolve as your lawn care business does. The flexible platform offers highlights like:

  • Free option? Free for a single user and calendar
  • Price: Starts at $8 per month for more than one calendar per user
  • Integrates with several other calendar tools and apps
  • Notifications
  • Customizations available
  • Group meetings and webinar hosting
  • Team pages
  • Centralized billing
  • Robust reporting


  1. Square Appointments

For landscapers using the Square platform, Square Appointments is a great integration. Of course, you can also opt to use just the booking and appointments feature of this platform, which offers impressive scalability and customization options, among other features. This app includes a free booking website specifically for appointment scheduling and automated reminders for clients and your team alike. 

The Square Appointments app features plenty of options for cancellation fees or prepayment to ensure that you aren’t dealing with a ton of cancellations and no-shows, which allows you to guarantee that your time is not going to waste. You can get access for up to 10 users for just $90 per month, while the version for single users is free. The highlights of Square Appointments include:

  • Free option? Yes
  • Price: starts at $50 per month for up to 5 users
  • Automated reminders
  • Free website for appointment booking
  • Integrated with payment solutions
  • Includes customization options for scheduling
  • Manage availability from the mobile app
  • Invoicing options

Add more efficiency with the workflows from Smith.ai

Your business has a lot to handle, and you don’t have to do it alone. Modern scheduling apps are giving you the tools to take your landscaping or gardening business to the next level with service delivery on the booking and scheduling end. Why not carry on with the trend by integrating with the virtual receptionists at Smith.ai to handle lead intake, create dedicated and automated workflows, and provide 24/7 availability when your team can’t?

We can provide several solutions for service businesses like yours, including full acceptance of all contact solutions, from live chat and social media queries to your call forwarding, seasonal call overflows, and more. Plus, we can also integrate with several of the scheduling apps above and other digital tools to enhance your software stack even further. 

To learn more about Live Chat and offering 24/7 solutions for your clients, schedule a Free consultation today. If you’re ready to step up your scheduling game, we’re ready to help at hello@smith.ai or by reaching out to (650) 727-6484.

Sean Lund-Brown

Sean Lund-Brown is a current Marketing Assistant for Smith.ai. A graduate from Metropolitan State University of Denver, Sean graduated with a BA in Music and an individualized degree in Teaching Vocal Pedagogy.

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