Calls come in, but you’re not always available to answer them. We capture leads, book appointments, collect payments, and log details instantly in your systems. We manage your practice's calls so you can focus on what only you can do: providing exceptional patient care and maintaining the oral health that enhances quality of life.
The AI Receptionist from Smith.ai greets every caller professionally and captures essential patient information through structured intake questions. By collecting key information upfront — such as reason for visit, dental pain or symptoms, insurance information, preferred appointment times, and whether it's a routine or emergency visit — the system helps identify and prioritize patient needs based on your practice's specialties and availability. Our human agents seamlessly step in when callers request to speak with someone directly or have complex inquiries that require detailed information collection and routing to the appropriate dentist or dental staff member.
The AI Receptionist from Smith.ai combines cutting-edge AI technology with optional human support to deliver unmatched call handling capabilities. Unlike competitors who offer basic subscription services, we provide white-glove implementation and ongoing support to ensure your success.
What sets Smith.ai apart:
Make smarter business decisions with real-time call data from our AI-enhanced professional call handling, visualized in every Smith.ai client dashboard. Every AI-processed call summary is enriched with metadata including actions completed by our AI receptionist, caller disposition, priority, relevance, call recording and transcription, and more. See the big picture with historical tables and charts that offer predictive analysis of business growth, costs, and ROI with superior accuracy.
While our AI Receptionist with human support delivers exceptional results for most businesses, we understand that some situations require dedicated human coverage. That’s why Smith.ai also offers comprehensive virtual receptionist plans with 100% live, North America-based agents answering your calls 24/7.
Our virtual receptionist plans provide dedicated human agents trained specifically on your business and industry.
Improve customer experiences with 24/7 AI-powered engagement built specifically for your business. Unlike basic AI competitors that offer one-size-fits-all solutions, Smith.ai delivers infinite customization with white-glove implementation tailored to your exact needs and goals.
The AI Receptionist from Smith.ai uses smart technology and clear protocols to know when human support is needed. The system recognizes when a call requires a personal touch and automatically connects patients to our North America-based human agents for situations like sensitive dental concerns, complex scheduling with insurance verification, or when patients simply prefer speaking with a person.
Our human agents excel at collecting detailed patient information, showing compassion for dental anxiety, and routing calls to the appropriate dentist or staff member. They handle payment-sensitive information and complex scheduling but never provide dental advice or medical consultation — that's left to your dental professionals.
The AI uses custom instructions tailored to your practice's communication style, so whether patients interact with AI or human support, they receive consistent service that reflects your practice's values. Plus, any patient can request to speak with a human at any time during their call.
Using Smith.ai saves dental practices significant money compared to hiring full-time staff. An in-house receptionist typically costs over $77,000 annually when you factor in salary, benefits, training, and overhead costs like equipment and workspace.
Smith.ai's AI Receptionist service starts at just $285 per month (approximately $3,420 annually), saving most practices between $33,000 and $40,000 per year. You get 24/7 coverage, no sick days or vacation time to cover, and both AI efficiency and human support when needed. If you go over your monthly call volume, you only pay for each additional call — you're not bumped into a higher plan. There are no setup fees or cancellation fees either.
This gives your practice professional call handling around the clock while freeing up your budget for patient care and practice growth.
Smith.ai streamlines appointment scheduling by collecting essential patient information upfront — like the reason for their visit, insurance details, preferred appointment times, and whether it's routine care or a dental emergency. The system integrates with your practice management software to check availability and book appointments in real-time.
For complex scheduling involving insurance verification or payment arrangements, our human agents step in to handle the details while keeping everything organized in your system. They're trained to collect information and route calls appropriately, but they don't provide dental advice — that's your expertise.
The system also tracks patient interactions and follows up on inquiries to ensure potential patients don't slip through the cracks. Custom instructions help the AI handle different types of calls according to your practice's protocols, whether someone needs an emergency appointment or is calling about cosmetic services.
Integrating Smith.ai with your practice management system creates a seamless flow of patient information. Every call gets logged automatically, so your team has complete records of patient interactions without manual data entry. This means better continuity of care and more personalized follow-ups based on comprehensive call histories.
The integration also enables real-time appointment scheduling that syncs with your calendar system, reducing double bookings and scheduling conflicts. Smith.ai can automatically send appointment reminders and handle rescheduling requests, which helps reduce no-shows and keeps your schedule running smoothly.
You'll also get valuable insights into patient call patterns — like peak calling times or common questions — that can help you optimize staffing and improve patient service. Our solutions team can set up custom workflows using tools like Zapier to automate tasks specific to your practice's needs.
Every dental practice has its own personality, and Smith.ai adapts to match yours. You can create custom AI instructions that reflect how your practice communicates — whether that's formal and clinical or warm and conversational. The system learns your preferred language for different situations, from handling anxious patients to explaining treatment options.
You can set up specific protocols for different types of calls: emergency dental situations get handled one way, routine cleanings another, and cosmetic consultations differently. The AI follows your practice's guidelines for collecting patient information, insurance verification, and appointment scheduling.
Our onboarding specialists work with you to fine-tune these settings, and you can adjust them anytime as your practice evolves. This white-glove approach means you're not dropped into a generic system — Smith.ai becomes a true partner that represents your practice professionally on every call.