24/7 VIRTUAL RECEPTIONISTS

Dance studio answering service with warm transfers

While you're busy choreographing, Smith.ai's dance teacher answering service will answer your calls & collect tuition to help keep your business moving.

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A dance teacher is instructing a lesson with their class.

Incoming calls are unpredictable.

Calls come in, but you're not always available to answer them. We capture leads, book appointments, collect payment, and log details instantly in your systems.

Choreograph routines while we handle the calls.

There’s too much to do, and you can't delegate a dance instructor's work. Hand off "the rest" to our receptionists. We capture leads, set appointments, and follow-up to win business.

We provide 360-degree coverage to manage both your inbound and outbound customer engagement.

Powerful call intelligence gives your business the lead

Make better business decisions with real-time call data, visualized in every Smith.ai client dashboard. Every call summary is enriched with metadata including actions completed, caller disposition, priority, relevance, call recording and transcription, and more. See the big picture with historical tables and charts to predict business growth, costs, and ROI with superior accuracy.

Outreach calls and campaigns speed-up sales and support

Smith.ai receptionists make calls on your behalf, improving your speed-to-lead and unburdening staff who need to reach out to clients. We'll call-back online leads who complete web forms, contact donors for donation renewals, chase down payments on unpaid invoices, and more. We'll even send follow-up emails and texts after every call to ensure a connection is made. Learn more.

82%

of consumers expect an immediate response to a sales inquiry

50%

of lead generation budgets are wasted on leads who are never contacted

79%

of marketing leads never convert into sales

67%

of customers who receive excellent service spend up to 14% more

Capture and book appointments with 24/7 Live Chat.

Keeping a dance studio up and running can be time-consuming. Our 24/7 live agents respond instantly to chats and texts, so new online leads are converted while you stay focused on important work.

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Outreach Campaigns

Where we reach, engage & qualify leads to build your book of business.

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Web Chat

The best channel for sales, service & support by utilizing bots, humans, or both.

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Smith.ai is trusted by 3,000+ businesses

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4.7 stars

“Smith.ai is our inbound sales team. Having a trained and personable voice transforms our ability to answer the phone and convert callers to clients.”

Jeremy Treister

CMIT Solutions - Chicago Downtown

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Improve customer experiences with 24/7 engagement. We offer features and pricing for organizations of all sizes.

North America-based agents
Best-in-class AI technology
Live-staffed website chat
Bilingual services
Sales development & outreach
Rich call intelligence

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END-TO-END INTEGRATIONS

We play well with your software

Calls, chats & appointments are automatically logged in your systems. Real-time syncing with over 5,000 integrations.

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end-to-end integrations

We play well with your legal software

All activities — from calls and chats to appointments and payments — logged in your firm's preferred software.

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Frequently asked questions

The best dance teacher answering services do much more than pick up phone calls and take messages for home and office. At Smith.ai, we provide virtual receptionists capable of a wide range of services from call handling, to scheduling, to lead intake, to website chat, and more. Whether you need a virtual receptionist for full-time call handling, overflow support only, after-hours, or triage, here are the answers to the most common questions we receive from dance teachers.

Whether lyrical, jazz, or hip hop, dance instructors have their hands full. From choreographing unique routines to leading packed classes, a dance teacher's job is practically never done. That's why it's easy to understand how administrative tasks, like appointment scheduling or call answering, can fall to the wayside from time to time. Unfortunately, that means leads aren't going to get the customer service they expect. Unanswered leads cause dance studio's to lose out on more than just a potential new client, but their reputation as well. In comes a reliable dance teacher answering service to save the day. A reliable answering service provides professional dance teachers support wherever they need it, whether that's payment collecting, lead screening, or call answering. Here are a few benefits that dance instructors can enjoy with answering services like Smith.ai:

Expanded availability‍

With an answering service manning your phones, your clients will always speak with a real human being, regardless of whether your studio is busy, closed, or otherwise unavailable. With a dedicated professional on the line, your studio's customer service will be impeccable, and your leads will notice.

Increased lead captured

Missed calls equal missed opportunities. Don’t let leads slip through the cracks because you're away from the phone. Answering services provide nighttime, overflow, weekend, and after-hours availability, so your potential clients will be well taken care of when you're unable to be reached.

Boosted work productivity

By handing over call-handling duties to an answering service, your team can spend less time on the phone and more time on productive work, like booking competitions. With more time spent on real work, there's no telling the growth your studio can expect.

Enhanced client satisfaction and business reputation

Smith.ai is more than familiar with crafting memorable customer experiences, so whatever your business size, our virtual receptionist got you covered. All of our virtual receptionists are highly proficient and well-versed in customer service, so your clients are in good hands. Let us put our award-winning practices to work for you.

Get more for less

For the price of a gym membership, get the experience of several highly-trained in-house receptionists wrapped into one easy-to-use service. Customers who use Smith.ai instead of hiring in-house receptionists can save upwards of $30,000/year, not to mention precious office space and training hours.

Keep up with leads and clients

Phone answering services can send over detailed call summaries after each call, and even provide your clients with chat and text messaging so your clients have more than one way to get in contact with your studio, offering them a handful of accessible options to choose from.

A live dance teacher answering service can revolutionize the way you do business. Smith.ai's virtual receptionist services are specifically designed to keep your business needs in mind. Whether you're on a limited budget, overwhelmed by growing business demands, or simply looking to enrich your customer service, Smith.ai can provide the particular support you need. All the advantages of several in-house receptionists will be at your disposable, and with multiple features available for you to take advantage of, Smith.ai can proudly equip your dance studio with the tools it needs to reach new, unprecedented heights.

Smith.ai’s answering service can supply dance teacher with much-needed services, like…

24/7 availability

After-hours & overflow answering

Bilingual answering

Outbound call-backs

Spam blocking

Appointment scheduling

Sales development

Payment collection

CRM Integration

Lead development

And much, much more…‍

With a considerable list of features and resources, Smith.ai’s answering service is the clear choice for dance instructors hoping to enhance their studio's long-term productivity, revenue, and outreach. Smith.ai is proud to dedicate their time to offering comprehensive administrative support to dance teachers like you. For years now, our staff has been able to provide our award-winning services to countless satisfied clients. Read some of the 5-star reviews from clients like these to learn why dance teachers from all over trust Smith.ai to deliver exceptional virtual receptionist services.

"Front desk" support is priceless, but when deciding between an in-house receptionist and an answering service, it's important to consider costs. Keeping prices low and quality of work high is crucial for any business looking to bring in administrative support, but with an in-house receptionist, you might not be getting as much as you could be for what you'd be paying. To give you a better understanding of the cost comparisons, we've created a brief list to show off the common expenses dance teachers can expect when hiring an in-house receptionist.

The average salary nation-wide for an in-house receptionist is about $37,000 and they usually come with pricey (frequently hidden) fees, such as:

Medical, dental, and vision insurance, costing about $11,000/year
Life and disability insurance, costing about $2,000/year
401K’s, retirement and pension plans, costing about $2,000/year
Paid sick leave, holidays, and vacations, costing about $5,500/year
Commuting reimbursement, costing about $5,000/year
Child care subsidy and parental leave, costing about $3,000/year
Health and wellness programs, costing about $1,000/year
Bonus pay, costing about $2,000/year
Company retreats, team bonding events, and employee outings, costing about $4,000/year
Free lunch, snacks, and drinks, costing about $3,500/year

Total Cost in Addition to Salary: $77,000/year

If your dance studio is located in any relatively large city, your final price is likely to be a lot higher. And with all the time you'll have to spend on-boarding and training your new hire, the costs for this in-house receptionist up-front will be substantial. Unfortunately, over time, prices will pile up, especially when your receptionist inevitably comes in late, calls in sick, requests time off, takes personal leaves of absence, goes on vacation, etc. Contrarily, Smith.ai’s virtual receptionists can complete the nearly the same amount of tasks as an in-house receptionist can, and they may even complete them better. Our virtual receptionists are also much more affordable overall, because our receptionists' benefits or salaries are never your responsibility.

Smith.ai’s answering service costs as little as $285/month, with no hidden fees. Ever. By hiring an answering service instead of an in-house receptionist, your business could save over $33,000/year on salary alone, and possibly up to $40,000/year in benefits beyond salary payments. Not only will you save big time, but you'll also witness a noticeable improvement in your overall productivity, lead conversion, and net profit. Unlike in-house receptionists, virtual receptionists can answer calls outside of regular business hours, enabling you to capture and covert nearly 27% more leads. Smith.ai’s virtual receptionists can even respond to live chats and texts, which is how 46% of customers prefer communicating with businesses, allowing for tons of potential leads you may have never known existed to find and get in contact with your studio.

Virtual receptionists also offer additional sales assistance as well by making outbound calls to capture potentially interested leads, which is massively impressive to the over 67% of clients who base their decision to hire a business on the initial responsiveness to their call or email. With potential clients receiving the timely, professional responses they'd like, your studio will be able to witness a drastic increase in your lead conversion rates. With Smith.ai’s trusted dance teacher answering service, you can experience all the benefits of an in-house receptionist minus the cost. Read our article to learn more about the differences between an in-house vs. a virtual receptionist.

There's no doubt that dance teachers and studio heads have limited time in their day. From completing daily errands to supervising general business development and growth, dance instructors have no shortage of projects that require their attention. With bustling work environments like this, issues tend to sneak up every once in awhile, and with a never-ending list of classes to teach, dances to choreograph, and performances to coordinate, smart studio owners will save themselves lots of time and energy by bringing in outsourced support to help them effectively tackle those problems. Common scenarios that we've seen dance teachers struggle with that have required a virtual receptionist service's assistance for are:

I need administrative support, but can't afford it

Any business professional will tell you, "front desk” support, in any form, is a necessity. Placing the responsibility of administrative tasks on the shoulders of trained professionals can make all the difference in the world for busy dance instructors. Smaller studios and solo dance teachers understandably can't afford to allocate even a fraction of their budget towards pricey in-house receptionists, costing them valuable support.

Constant phone calls distract from work

Calls come in whether you're available to answer them or not. When instructors repeatedly have to take time away from lessons to pick up the phone throughout their day, it can be increasingly distracting. When it takes, on average, about 23 minutes to get back to a task after being interrupted by a phone call, dance instructors fail to remain productive, during and outside of class, and their students won't receive the full attention of their teachers.

Growing business demands are overwhelming

Businesses grow and while that growth can be great for a studio's profit margins, it can be a real barrier for smaller studios or solo dance teachers to keep up. Growth means more: more calls to answer, more classes to schedule, more students to take in. To-do lists will expand by the minute, making it challenging for limited studio staff or solo teachers to accomplish everything they need to, let alone prepare to take on more.

I can't offer the around-the-clock availability clients want

When the work day ends, dance teacher deserve to go home and spend time away from students. But just because you clock out for the day doesn't mean calls stop coming in. And when you're unavailable to answer their calls, you miss the over 27% of leads who call outside of regular business hours. Many dance studios would like to offer after-hours answering, but simply can't afford overnight in-house receptionists or expensive call centers.

If any one of these scenarios hits close to home, an answering service can be just the fix. By handing off administrative duties to professional virtual receptionists, you'll receive high-quality support wherever you need it while your students, new and old, will enjoy top-tier responsiveness 24/7. Smith.ai's virtual receptionists are available around-the-clock to help you get everything done while still providing stellar customer service. So whether your dance studio would use a little help screening leads, sending invoices, or simply answering calls, our team of well-trained receptionists can provide you with the unique support you've been searching for in order to keep your client base growing and your studio thriving.

In this day and age, even the best business plans tend to go astray, no matter what industry you're in or company size you have. The harsh reality is many businesses get stuck in tricky situations that require outside support. A couple of the most commonly reported issues we've seen countless dance teachers need virtual receptionist services for are:

I'm unable to offer the responsiveness leads demand

Back-to-back class schedules and heavy workloads leave even the most experienced dance teacher with little time to attend to customer service responsibilities. Responsiveness has time-and-time again proven crucial for any client-facing business, but with limited spare time in their day to dedicate specifically towards leads, smaller studios and solo dance teachers are often unable to offer the customer experience that leads expect.

I'm struggling to get productive work done

Rising costs for in-house receptionists force many dance teachers to take on administrative duties themselves. But with an endless list of responsibilities, dance instructors who choose to take on these administrative responsibilities themselves have a tough time balancing their regular teaching duties with incessant administrative demands. Needless to say, in cases like these, productivity levels flop.

I can't get to new leads in time and it's costing me money

Though they may do their best to answer calls as often as they can, dance teachers will inevitably miss calls, whether they're preoccupied overseeing lessons, coordinating routines, or scheduling a competition. Attempting to get everything done while still providing decent customer service can be a real challenge, and with a tight schedule, call handling and lead screening duties are one of the first priorities to be disregarded, leaving leads unanswered and unconverted.

My competitors are responding to potential clients faster than me

Dance instructors often struggle in the current aggressive market to set their studio apart from their competitors. Providing superior customer experiences through immediate, thoughtful responses can place any dance professional in good standing with leads, but high-quality customer service takes time that a lot of busy instructors simply can't afford to take away from more important projects.

Capturing and converting leads is challenging

One of the most significant, yet often burdensome aspects of building a successful business is finding and converting new clients. With so much on their plate as it is, many dance teachers experience difficulty balancing their daily to-do list with their lead generating and screening responsibilities. When left unanswered, leads will quickly turn their attention to the nearest dance studio available to answer their questions.

I don't know how to keep track of all of my clients’ data

Maintaining detailed phone records and call summaries isn't as easy as it may appear, and for dance studios who, like many client-facing businesses, disperse client data across varying software platforms. Naturally, knowing exactly how, when, and why clients call is critical for dance instructors hoping to build their clientele and grow their customer base, but when information about a customer's experience is mishandled, dance teachers lose out on lead generation and conversion opportunities.

If you or your staff is currently having a hard time addressing any one of these discouraging issues, know that a virtual receptionist service is uniquely equipped to help you resolve common problems like these. One of the many notable features of Smith.ai answering services is that our virtual receptionists direct their attention to the distinct problems your team faces. This means that our virtual receptionists will spend time where you need it most, whether that's something as straightforward as call handling or something more complicated, like lead screening. Smith.ai caters to your business needs, no matter what they may be. Sign up risk-free with our 14-day money-back guarantee and experience first-hand how Smith.ai’s virtual receptionists can handle even the most challenging issues your dance studio faces.

When considering a virtual receptionist service, a good place to start is to consider which areas of your dance studio could use a little extra support in. To figure out which services you and your team might benefit from the most, think about which problems or challenges seem to be a on-going issue for you:

Does sending invoices seem to be difficult for your team?
Could you use a hand screening and intaking leads?
Do you find it challenging to find and convert new clients?

Whatever you struggle with, Smith.ai’s virtual receptionists are able to calibrate their service to accommodate the specific areas you need help in.

Once you've identified some of the most challenging issues Smith.ai receptionists can help you resolve, consider your studio's activity level:

Do you receive more text messages than phone calls?
Do endless spam calls keep you from responding to potential leads?
Would your business benefit from 24/7 phone answering or would you prefer a particular time frame, such as 9-to-5, for answering calls?

Whether you get twenty calls a month or 2,000, Smith.ai can customize your virtual receptionist service to fit your business activity so you only pay for what you need.

All you have to do next is sign up. Getting started with Smith.ai’s virtual receptionist service is quick and simple. No annual contracts, no hidden setup fees, and no scripts required.

To sign up with Smith.ai, follow these three easy steps:

Customize your instructions – Just answer a few, quick questions about your team and the preferences you have, and we’ll get you started. We’ll use your answers to customize the way our virtual receptionists answer your calls and your clients’ questions.
Send your calls to us – We work with every major phone system and can set up customized rules for when we answer your calls, or we can answer every call, 24/7!
Try risk-free with our 14-day money-back guarantee – Fully experience our call answering, scheduling, payments, and other phone services completely risk free for 14 days. If you find that we're not the right fit for you, you can receive up to $1,000 back within the first 14 days.

Whether your dance studio needs a full-time virtual receptionist or just an overflow or after-hours call answering service, Smith.ai can offer the customized assistance you've been looking for with quality customer service, lead screening, and sales development, among many other services. When you choose Smith.ai, you aren't just choosing a virtual receptionist service, you’re choosing a professional, reliable, and friendly team of well-trained experts who can transform the way you do business for good. And once you start using Smith.ai's virtual receptionist service, you'll wonder how you or your team ever got by without it.

‍Learn how to get started with Smith.ai’s virtual receptionist service.

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24/7 VIRTUAL RECEPTIONISTS

Dance studio answering service with warm transfers

Incoming calls are unpredictable.

Choreograph routines while we handle the calls.

Powerful call intelligence gives your business the lead

Outreach calls and campaigns speed-up sales and support

Capture and book appointments with 24/7 Live Chat.

Get the most out of Smith.ai

Outreach Campaigns

Web Chat

Smith.ai is trusted by 3,000+ businesses

TALK TO OUR TEAM of experts

Book a consultation

END-TO-END INTEGRATIONS

We play well with your software

end-to-end integrations

We play well with your legal software

Frequently asked questions

What are the benefits of a dance teacher answering service?

How much money will I save by hiring an answering service for my dance studio instead of an in-house receptionist?

What kinds of scenarios do dance teachers need virtual receptionist services for?

What are some of the common problems that indicate my dance studio could use a virtual receptionist service?

What do I need to prepare to get started with a dance teacher virtual receptionist service?

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