New! Receptionists Can Now Send Follow-Up Texts & Emails to Your Callers

Kelsey Johnson

The #1 best time to touch base with new leads who call you is the moment they hang up the phone. And now you can, with’s Text & Email Follow-Up. While on the phone, or immediately after the call, our receptionists can send custom email and/or text messages to your callers. Just let us know who to send it to (qualified leads, current clients, etc.) and what you want it to say.

For example, our receptionists can text your intake form to qualified and booked leads, so they can get started filling it out immediately after the call. When your meeting happens, they'll be prepared — and far more likely to appear.

You could also email or text callers links to your FAQ page, gently ask for a review, or simply thank them for calling. An immediate check-in after first contact helps to keep leads warm and convert more clients. And with’s Text & Email Follow-Up, you don't have to lift a finger!

How to Set Up Text & Email Follow-ups

Email us at with the subject line “Text/Email Follow-Up” to get set up. We can configure up to 13 unique follow-up messages on your account. Here’s what we need to know for each message:

1. Which do you want to send?

  • SMS text message
  • Email
  • Both

2. If you’re sending emails, what email address do you want responses to go to?

3. Who do you want us to send it to?

4. What do you want the follow-up message(s) to say?

  • What is the content and subject line of your email?
  • What is the content of your text message? (400 character limit)

5. Want to attach a file?

  • We can attach one file (.pdf only, 10 MB or smaller) to your text and/or email

That’s it! We’ll start following up with your callers as requested in a day or two. Want to test it out? Just call your number and ask our receptionist to send you the message. Remember, we never charge for test calls.

The Fine Print

Your messages can’t include hyperlinked text (“Click here” with a link) or any of the caller’s personal information — yet. Keep it simple so it works for anyone within your criteria, and please let us know if you need help! 

Texts will come from your number, so unless you have Text Answering set up, make sure you include “do not respond to this text” or something similar at the end of your text message.

Text & Email Follow-Up is an add-on service and will incur an additional fee. See current pricing for more information.

Questions? Contact Us

Have questions or need more help getting set up? Email, text (650) 727-6484, or chat with us on our website and we’ll assist you in any way we can. Want to try our live virtual receptionists service? Get started risk-free today with our 14-day money-back guarantee!

Kelsey Johnson

Kelsey Johnson is the former marketing manager at She is a legal tech expert focused on helping solos and small firms with their practices through tech-enabled operations, digital marketing, and communications.

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Accelerate growth with live receptionists and AI. Get started risk-free for 14 days!

Accelerate growth with live chat agents and AI. Get started risk-free for 14 days!

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Contact our sales team today at (650) 727-6484 or schedule a call.

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