10 Ways to Automate Wix Automations with Zapier to Improve Your Business Operations, Fast


Wix Automations makes life easier for all kinds of businesses. No matter what industry you’re in or what you have in mind when it comes to tech, this tool has a lot to offer. This tool streamlines processes and helps save time on the manual tasks that eat up so much of your day. Plus, it can all be set up with just a few clicks and customized to the exact needs of your business, from automating emails to creating tasks and so much more. 

Essentially, Wix and Zapier do similar things, but they work quite differently, which is what allows them to work together to create an automation powerhouse for your brand. Automation is all about choosing the right things to streamline at the right time and these two do it together, effortlessly. They’ll even make recommendations and suggestions based on the tools that you use every day to help you save time and effort. 

Wix Automations, like Zapier, integrates with thousands of apps and tools that your business uses, giving you the chance to automate everything and anything that is taking up too much of your precious time and that doesn’t require your attention. Want to get rid of data entry for good? Automate it. Trying to streamline syncing information between software platforms? Take the human element out of the equation and improve speed and accuracy by enlisting AI and automated transfers instead. 

There’s so much that you can do with these tools and so many different ways that you can step up your operations by embracing a strong automation strategy. In the list below, we’ll take a look at 10 of the best ways that Wix Automations and Zapier work together to automate more so that you can spend less time doing busywork. First, though, let’s talk about what to automate and why you need an automation strategy in the first place. 

Making the case for automation

Too often, businesses assume they don’t need automation or simply couldn’t benefit from it. This is especially common in small businesses and startups where resources are limited, and it’s assumed that automation costs a small fortune. There are a couple of different issues with this—primarily, that automation does not cost a lot when you do it right, and in fact, it’s an investment, so that’s how you should look at it. 

The second caveat here is that startups and small businesses actually have a lot more resources than they might realize. It just takes a little more effort to find them. If you look to tools like Zapier, it will be easier for you to find what you need, and you’ll be impressed at just how much you can do even on a tight budget. 

Plus, if you still need some convincing, here are a few of the biggest benefits of automating your business processes. 

Employee morale

Companies don’t realize that busywork and tedious tasks drag employees down and make them feel undervalued. In many cases, where companies lack a good culture, it could be as simple as a few automations to take the tedious work off people’s desks for good. Automation will allow you to get rid of the busywork and boost morale for everyone because they’ll all be doing work that is much more valuable to the company. 

Increased efficiency

When you embrace automation, you are going to increase your efficiency in several ways. Daily operations will run more smoothly, you’ll get more done in less time, and your team won’t be spending as much time micromanaging the details, which means they can do other things. Automation will make sure everything gets done and everyone is on the same page, and that it all happens in a lot less time. 

Save time and effort

Speaking of less time, that’s the next big perk. In addition to increasing efficiency, it also saves a lot of time and effort on the part of your employees and yourself when you automate. Tasks that used to take up a lot of time and energy can now be given to AI and allow you to focus on bigger tasks that deserve your attention. You’ll also reduce labor hours and costs here and be able to do more with fewer resources. 

Reduced costs

Fewer resources and less time means that you’ll save a lot of money along the way, too. From the money that you save on operating costs to the reduced labor costs, and everything in between, you’ll spend a lot less when you automate, even if you have to invest in the automation tools in the first place. It’s a great way to boost your bottom line without actually increasing your business. 

Streamlined operations

Automation gives you a chance to streamline everything that you can imagine. That makes all of this come full circle for the automation process. When you’re streamlining, you’re making things more efficient, saving time and money, and putting all of these other perks to work for your business for the overall betterment of the organization. 

Improved quality and compliance

Automation makes it easy to guarantee results. Computers, unlike humans, are capable of doing the exact same thing over and over (and over) again. No matter how hard they try, humans will always have a slight margin of error. Automation ensures compliance, as well as quality, and guarantees that processes are standardized and performed to your liking and requirements at all times. This makes it much easier to build a solid reputation than when you have unreliable quality or spotty compliance checks. 

Here’s how you can harness the perks of automation when you combine Wix Automations and Zapier to work with the tools in your tech stack. 

1. Create Google Tasks for new Wix Automations that are triggered    

Google is a great place to keep track of your to-dos when you don’t need a full task management suite, or if you’re a Google power user that just prefers this family of products. With this workflow, you can easily set it up so that when an automation rule is created, it triggers Google to create a task and then follow through with the next steps of the workflow. This ensures that you never miss anything new coming down the pipeline thanks to reminders and automation. 

2. Create Trello cards when automations are triggered in Wix    

Trello makes collaboration and keeping projects organized simple. When you use this workflow automation, you’ll be able to trigger automations in Wix and then, in turn, have Zapier create cards on Trello so that everyone knows that it’s time to get to work on the next project. Keeping everyone on the same page and streamlining your day-to-day with automation is going to improve operations in several different ways. 

3. Send Mailchimp drafts when new Wix automations are used    

If you use Mailchimp to handle your email marketing, you’ll love this particular workflow. When you set up a new Wix automation, you can set Zapier to work creating and sending drafts in Mailchimp that correspond to the campaign you’re working on. That way, you don’t have to remember to go in and update or test drafts yourself. Plus, it’s an easy way to take more work off your plate so you have more free time for things that need your attention. 

4. Add rows to sheets in Google Sheets when Wix automations are triggered    

Google Sheets makes managing data and keeping track of things easy. With this Zapier automation, you can set it up so that when the new Wix automation is triggered it adds a row to your spreadsheet in Google Sheets. No longer will you have to wait on the guy in data entry to get things transferred because Zapier will get it done automatically and immediately and save you the hassle. Google power users love these automations, but so does anyone who uses Google sheets. 

5. Send Facebook messages for new Wix automations    

Keeping in touch on Facebook can be difficult for a business, but it’s no longer something that you have to do entirely on your own. With this workflow, you can set up a Wix automation that sends Facebook messages for you whenever the criteria are met. It’s never been easier to manage your social media than with integrations like this. Wix is a full-service website building tool, but its automations feature is really what sells it, and this is one of the reasons why. 

6. Create contacts in Google Contacts when new Wix automations are triggered    

If you want to streamline contact management, this is a good integration to start with. Wix automations can trigger contacts to be created in Google Contacts whenever you desire, based on rules that you set or certain things that take place. That will allow you to ensure that your contacts are streamlined, and you never miss a single one. Plus, it eliminates the risk of human error in the information transfer, too. 

7. Create contacts in HubSpot from Wix automations    

HubSpot is a great marketing and CRM platform that can be used for a variety of dynamic business operations. Wix Automations can even trigger the contact creation in your HubSpot database, helping you keep everything up to date. HubSpot and Wix will streamline your contacts, thanks to Zapier, and you won’t have to do any of the work. You can set it up to create contacts for every new entry or just for certain ones or tweak it any way you want. 

8. Create Monday.com items when Wix automation rules are triggered    

If you use Monday.com as your CRM, you’ll love the ways that it integrates with Zapier. This particular workflow makes it easy for you to create items in your Monday platform whenever Wix automation triggers the appropriate rules. It’s a prebuilt workflow so all you have to do is set it and forget it, and your CRM will be ready with new items without you having to import the information or do anything else. The only thing better than a good tech stack is an automated tech stack, after all. 

9. Use Wix automation rules to create Envo invoices    

Wix automations can also be used to create Envo invoices through Zapier, giving you the chance to streamline billing and take the busywork off the hands of your employees. You no longer need an entire accounting department or even a team of people to manage the billing because automation makes it easy for even the solopreneur to handle all areas of invoicing and getting paid, including using workflows like this one from Zapier and Wix. 

10. Post SMS messages from SMSGlobal with pre-defined Wix automation rules    

SMSGlobal makes messaging easy and when you combine it with Wix and Zapier, you’ll be able to set it and forget it in several different ways. Not only will you have less on your plate, but you’ll know that everyone’s in the loop and getting the right message at the right time. You can set the rules however you’d like so that when the event is triggered, the SMS message is sent through your SMSGlobal platform to the appropriate people. 

Improve operations further when you partner with Smith.ai

Our team loves automation almost as much as we love being part of helping your business operations run better. When you hire our virtual receptionists, we’ll be the face of your brand for all kinds of needs, from answering after-hours calls to live website chat and so much more. We’ll even help you create the perfect plan to field every need, no matter what you are thinking. 

Zapier is a favorite of ours because it makes automation easy, allowing anyone to create smart workflows between the business software programs they use. It’s also due to Zapier that Smith.ai is capable of integrating with 3,000 apps and counting, so each call, chat, and text is properly logged in your CRM, marketing database, or other business software that you use. 

Check out our apps to explore how we connect to Zapier! Learn more about Smith.ai’s Answering Service app on Zapier, and explore Smith.ai’s Website Chat app on Zapier.

Learn more when you schedule a consultation to discuss our 24/7 phone and chat answering services, which include after-hours answering, new client intake, scheduling, and much more.  You can also reach us at hello@smith.ai or (650) 727-6484.

Business Education
Apps and Software
Written by Sean Lund-Brown

Sean Lund-Brown is a current Marketing Assistant for Smith.ai. A graduate from Metropolitan State University of Denver, Sean graduated with a BA in Music and an individualized degree in Teaching Vocal Pedagogy.

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