9 Best Virtual Bookkeepers to Outsource Accounting Work

Samir Sampat

Accounting is a tedious task, even for the professional accountants that do it every day. It has become one of the most outsourced services for the modern business world, and for good reason. For several, actually:

  • The Internet provides access to global solutions
  • The increased competition makes outsourcing more affordable
  • SMBs and solopreneurs can’t always afford in-house staff
  • Some businesses don’t need full-time accountants

We could go on, but you get the point. Virtual bookkeeping is here to stay, and it’s got a lot to offer. For starters, choosing to outsource could save you as much as 83% when compared to hiring someone to do the work in-house. 

The big perk of virtual bookkeeping is that it combines the automation and AI that technology has brought us with the guidance and support of real humans. You’ll be able to maintain accurate records without doing the work yourself and gain valuable insights knowing that your finances are in order. 

Virtual bookkeepers can handle as little or as much of your finances as you’d like. Their services are designed to deliver everything that you need, no matter what that might be. Virtual bookkeeping services come in all shapes and sizes and can be scaled perfectly to fit the needs of your organization. 

When it comes to running a business, back office outsourcing services are going to help you in several different ways. Using a virtual bookkeeping assistant service will ensure that your books are always in order and that your finances are set up to help your business succeed. 

To help you make the most of your virtual bookkeeping decision, we’ve collected a list of the best of the best services out there today. Each service has its own features and solutions, so you’ll want to keep an eye on these things so that you can make the best decision for your business. 

You’re a business owner—you don’t have to do it all. And you can’t possibly, anyway. The secret to success in modern business is simpler than people think. Get as much help as you can. The Internet makes it easier than ever to take advantage of the solutions that are out there. If you’re not ready for an in-house bookkeeper or accounting team, outsourcing could be just what you need. 

Make sure that you look for bookkeepers that deliver the level and types of services that you need and that take advantage of technology to provide you with the best financial assistance to keep your books in order, no matter what business you’re in. Any business that’s looking to improve operations can stand to gain a lot by outsourcing their bookkeeping. 

And now, without further ado, here are the best virtual bookkeepers for your business, in no particular order. Pay attention to the features offered and the costs involved so that you choose the right provider for your needs. 

The 10 best virtual bookkeeping solutions

1. Bench.co

Rated as the largest professional bookkeeping service in America, Bench has a lot of great features to love. It makes the top of the list because it offers catch-up services to get your books up-to-date and get things organized before diving into an ongoing strategy for bookkeeping maintenance. You can also book monthly check-ins and tax reviews without paying an extra fee. 

You’ll get access to a full team of bookkeepers with affordable plans that make running your business easier. You also will find a robust mobile app and you can get discounts for paying annually for your membership. Plus, they offer some of the best solutions for Retro bookkeeping and catch-up services, and their rates are more affordable than most. 

  • Price: Starts at $299 per month
  • Dedicated bookkeeping in-house
  • Financial statements
  • Catch-up bookkeeping included
  • Payroll and tax integration

2. Bookkeeper360

Designed to work with Xero, QuickBooks, and others, Bookkeeper360 offers a whole new way to run your business easier than ever before. Their full-service accounting and bookkeeping solutions come with 20% off the first three months when you sign up for a customized demo. You’ll find solutions for payroll and HR, taxes, and other needs, and free consultations are offered to new clients. 

Bookkeeper360 doesn’t have invoicing or bill pay services, and the mobile app only works with Xero. You’ll have to use the QuickBooks app if you partner with them on this solution. It’s a bit more expensive than some, but for those who use Xero, it’s the best choice. It's also great for those who need pay-as-you-go solutions at a cheaper rate. 

  • Price: Pay-as-you-go for $19 per month, $99 per hour or monthly plans start at $549
  • Weekly plans available
  • Accrual accounting available
  • Plenty of customized solutions 
  • Integrates with Xero, QuickBooks, and others
  • Ideal for small businesses

3. Bookkeeper.com

Those in need of a full-service accounting solution will find a lot to appreciate at Bookkeeper.com. this online and cloud-based bookkeeping resource offers all-in-one solutions for taxes, books, and consulting, along with dedicated agents and account managers for every client. You won’t have a dedicated mobile app for this platform, but it works with QuickBooks Online and offers more services than QB Live (which we’ll also cover below). It is great for anyone who wants an integrated solution. 

The secure online network ensures that your data is protected and there are four subscription levels to choose from. Custom pricing is available for those with more than 300 transactions per month and small business plans start at less than $500 a month, which is impressive for virtual bookkeeping. You do have to pay a little more for some features, but it’s got a lot to offer. 

  • Price: Starts at $449 per month for 100 transactions or fewer
  • Dedicated bookkeeper to manage everything
  • Secure network
  • QuickBooks Online specialist 
  • Custom pricing and plans available

4. Merritt Bookkeeping

If you’re on a budget, that doesn’t mean you have to compromise on the things that your business needs, including a bookkeeper. Thanks to Merritt Bookkeeping, outsourcing is a lot more affordable than you might think. Their flat-rate services make it easy to get everything that you need, and setup is a breeze. 

Merritt also offers catch-up services for those who are behind on their accounting, and they have a 100% money-back guarantee that ensures that you’ll love every feature, or you don’t have to pay. You don’t get a dedicated bookkeeper, but some companies don’t need that anyway. 

  • Price: $190 per month
  • Catch-up bookkeeping available
  • Quick setup and easy integration
  • Basic bookkeeping that’s affordable
  • 1099 filing included
  • Intuitive user interface

5. Pilot

Pilot is a bookkeeping platform that will change the way that your business thinks about keeping books. For startups, this service is the best around. It was built entirely based on the services and needs of startups that are backed with venture capital. Every client is matched with their own bookkeeper, and they can integrate and get you set up easily. 

Pilot is priced annually instead of monthly, but the rates are definitely competitive. Those who have $200,000 or less in monthly expenses can choose from the Core or Select plan, and additional services are available for AP and AR, taxes, and more. You can even get a CFO or Controller if you need one. 

  • Price: $7,188 per year for Core plan
  • CFOs available at an additional charge
  • Dedicated bookkeeper provided
  • Monthly financial reporting
  • Tax management available for an additional fee
  • Accrual-based accounting

6. QuickBooks Live

QuickBooks was one of the original accounting software leaders and today, the brand is still going strong. They offer a diverse range of solutions for bookkeeping and accounting, including the newest service, QuickBooks Live. With this service, you’ll get a dedicated bookkeeper for your business with no contract required. 

You can enjoy assistance with bank syncing and creating account reports, as well as budgets and more. You will have to have a separate QuickBooks Online subscription to use this service, but it offers a lot of basic assistance to those who need a simple bookkeeping solution. Every user starts the first month for $500, which is dedicated to cleaning up the accounting and getting the platform set up. After that, rates are charged based on expense volume. 

  • Price: $200 per month for up to $25K in expenses
  • Dedicated bookkeeper
  • Customized setup 
  • Payroll add-on available for a fee
  • Real-time accounting and reporting

7. inDinero

inDinero is a platform that’s designed for SMBs and startups in their growth phases. They’ve worked with the likes of Stripe and Casper, as well as other known startup brands. They have their own proprietary software, and they are committed to helping people with everything from expensing to budget planning, transaction monitoring, and more. 

inDinero offers financial reporting, taxes, and a mobile app that makes it easy for everyone to communicate. It also has reasonable pricing for the features and makes it easy to scale a solution to suit your needs. Custom pricing is available for those who want accrual accounting and fractional CFO services combined, while Essential plans start at just $300 per month. 

  • Price: $300 for Essentials, $900 for Growth Plan (monthly)
  • CPA available for an additional fee
  • Budget analysis and financial planning support
  • Transaction monitoring
  • Mobile app
  • Financial reports available daily

8. KPMG Spark

KPMG Spark is the perfect choice for those who are looking to integrate with other software and tools that they use. This full-service accounting and bookkeeping platform includes payroll, invoicing, and so much more. You can even use cloud accounting to keep track of things in real-time and get more space for less money. Live bank insight reduces error risk, too. 

Your dashboard also shows real-time financial status, which means there is less need for the monthly reconciliation process. You’ll also find a simple onboarding process and have access to unlimited users when you choose this plan. It’s not ideal for small businesses because it’s a bit pricier than most, but for all the features you get, it’s well worth the money. 

  • Price: $195 per month to start for up to 3 accounts (credit, bank, etc.)
  • Balance sheets and monthly income statements
  • Real-time accounting on the dashboard
  • Invoicing and expense tracking included
  • Integrates with third-party software
  • Dedicated bookkeeper

9. Ignite Spot Accounting

For those who need detailed reporting with their accounting solutions, this app delivers it all. The service can handle complex accounting tasks with ease and manage everything to assist your small business in creating better profits. You’ll find credit card and account management tools, financial analysis and reporting tools, and more. 

The accounting team you’re given will be chosen based on your business. For example, a small e-Commerce business would get a different type of team than a C-Level sales executive’s one-man business. However, the features and customization options are available to everyone to ensure that your accounting solution fits your business. While the all-inclusive pricing is a bit higher than many people are used to seeing, this is a solution that’s worth it for those who need more from their digital accounting and bookkeeping. 

Highlights include:

  • Price: $575/month
  • Detailed and customized reporting
  • Financial management includes credit cards
  • Accounting team with dedicated expertise
  • Automated, hands-off accounting, and more

While they handle the books, let Smith.ai handle the communications and more

There’s a lot that is required of you when you’re running a business. It’s not just the bookkeeping that you need to outsource—it’s everything that you don’t have the time or resources for. One way that you can improve your day-to-day operations is to partner with the dedicated virtual receptionists at Smith.ai for 24/7 support for phone calls, live website chat, and more. 

Plus, our team will work with you to create the ideal strategy to manage all of your communications and admin needs, freeing up more of your time to focus on your customers and the business itself. We’ve got you covered, no matter how big or small your needs might be, including appointment scheduling, lead intake, payment collection, and more.

To learn more, schedule a consultation to discuss what the 24/7 virtual receptionists at Smith.ai can do to streamline your business admin tasks and communications. You will also find us at hello@smith.ai or (650) 727-6484. 

Samir Sampat

Samir Sampat is a Marketing and Events Associate with Smith.ai. He has experience working with businesses of all sizes focusing on marketing, communications, and business development.

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