Having a personal phone is one of the benefits of modern-day technology, and it’s a good one! Gone are the days of sharing a family telephone or traveling somewhere to use a payphone. People today can bring their phone with them everywhere they go!
While this is certainly progress, it has also blurred the lines that separate personal time from business hours. Smith.ai’s personalized telephone answering service offers a solution to this problem.
You Need to Separate Business from Pleasure
When you are running a business, your focus is on many things. In addition to your regular duties, a call about a financial issue, potential sales lead, or an unexpected project delay, probably deserves your immediate attention. Unfortunately, when your personal phone is your business phone, you may easily receive a call from a client...followed by one from your family. Making that immediate context switch in the calls you take is not only distracting, but it’s also counterproductive.
Business calls should be kept separate from personal calls — literally. Just like you would create a business bank account, you should also have a business phone number. This isn’t just good practice; it also has the benefits of simplifying record-keeping by removing non-business related texts, and voicemails.
When Does the Day End?
One huge problem with using your personal phone for business calls is that it can cause your workday to stretch longer than intended. When you are using a personal phone, you are less likely to turn it off at the end of the business day. This means that even if you are done working, the person calling may not be. Instead, they expect you to help them. Unless you know who is calling, you may instinctively answer the phone, causing your day to get a lot longer.
There are ways you could figure out who is calling ahead of time. Many phones offer VIP features and settings that allow you to set custom ringtones.
However, you could still face the additional problems of:
Missing important calls while traveling or offline — sending them to voicemail instead of getting the information you may need about a project, or missing a valuable new lead
Needing to learn more features, such as Priority Calling, VIP lists, and Do Not Disturb mode, to keep calls from disturbing you during non-business hours.
Accidentally calling business contacts after hours. It happens!
Missing important personal calls from family because you are busy with a client
These things didn’t use to be problems. Before mobile technology, personal callers received a telephone answering service while people were at work and business callers were also forced to leave messages after working hours. However, when your personal phone is your business phone, how do you control when business callers should leave a message and when personal calls should get ignored? It’s not easy, and it takes up your time and attention.
A Telephone Answering Service for Today’s Society
While most of us can see the problems caused by being always “on call”, we’re definitely not going to return to the pre-mobile phone days. As a result, many small business owners and entrepreneurs are faced with the challenge of either maintaining two phones or having one and selectively screening each call. For many busy professionals that choose to use one phone, knowing which call to take is a task in itself. Combine that with the other challenges that come from using your personal phone for business and it easy to see how your phone can lead to frustration.
Here is where Smith.ai offers a simple solution:
Instead of investing in a separate phone, sign up for our virtual receptionist service and receive a brand new number to use for your business.
Your business callers are greeted by professional receptionists who screen your calls, transfer the ones you want to talk to, and take messages for those you do not. We do the things your telephone answering service cannot, such as identify spam calls, gather information from potential leads and schedule appointments. It is a service that can help any professional sort business calls from personal calls, without carrying two phones in their pocket or making their day filled with distractions.